Congratulations on your upcoming wedding! Whether the big day is a year ahead or only two months to go, planning for a wedding can be a huge headache and a whole lot of stress. Your partner and you will have to rely on each other to coordinate from the huge things such as venue and food to the smaller details such as colour of flowers to accommodation for out of town guests.
To help you with this multitude of tasks you’ll be facing, we’ve created a checklist of all the usual things you’ll need to do based on a 12 month timeline. We also understand that each wedding is unique and might have different elements, so we’ve only included the general rules and lists of things to do. So here’s our wedding checklist and planning guide for:
Twelve months before
- Get a wedding folder
You would have started browsing for bridal hairstyles, dress designs and food by now. Instead of rummaging through stacks of your magazine trying to look for that particular design all over again a few months later, why not paste it into your folder for inspiration. This folder will also be helpful when you’re hiring a wedding planner as they would be able to see ideas and concepts that appeal to you.
- Work out a budget
Determine how much you’re willing to spend on your wedding. Add some unforeseen costs into that budget as well.
- Research on florists, band, caterers and photographers
Start making a list of your favourite or highly recommended vendors.
- Reserve your date and venue
Start booking your wedding venue and food caterer especially if you have chosen a popular date for your wedding. You definitely do not want to be disappointed if you’ve had your heart set on a particular date and place to hold your wedding.
Having a wedding in a hotel takes away most of the headache of planning a wedding. A highly recommended location to host your wedding would be Corus Hotel. Check out their current deals for wedding packages.
Eight months before
- Book the entertainment
Whether you want a band or dancers in your wedding, make sure you’ve seen at least one of their performances and then book your favourite.
- Make, rent or purchase a dress
Whether it is a tailor made or of the rack dress, you would still be required to go scout for designs you like and get fittings done. So it is best to start this early.
- Book a date for your civil registration ceremony if it is not done on the same day of your wedding.
- Hire the photographer and videographer
Start contacting them and making sure that you’ve made exclusive booking of their services for your wedding date. Discuss also if you require them to take outdoor or pre-wedding photoshoots.
Do check out Wedding.com.my as they are offering a RM100 discount for wedding photography.
Seven to Six months before
- Create a guest list
This will be extremely time consuming and requires a lot of patience especially if you have a tight budget. Once you’ve decided on who’s attending, start purchasing your invitation cards.
- Create a timeline
An event timeline is important not just for you and your partner, but also for the vendors and all those directly involved in the planning of this event. They need to have a picture of the flow of events that will be taking place in order to be on the same page as you.
- Shop for your bridesmaids or groomsmen attire
Again decide if it’s going to be purchased, rented or tailor made and the colour scheme you want.
- Start planning your honeymoon
Book your tickets and hotel and also make sure both your passports are still valid. Check out the fantastic deals for travel and accommodation on BigSale.
Five to Four months before
- Start sending out wedding invitations
Some cultures prefer wedding invitations to be hand delivered especially to close relatives. So you may need to organize some traveling for this.
- Reserve hotel rooms
Pick a hotel close to the reception venue for your out-of-town guests. You may also want to stay in the hotel for ease of getting ready and to avoid being late.
- Choose your makeup artist and hairstylist
Try out their services first before deciding to hire them. Show them the folder of styles you prefer so that they understand what you prefer.
Three to Two months before
- Finalize the menu and flowers
Contact the food caterer and arrange for a food tasting session and see if the florist can give you a sample of her flower arrangement.
- Order wedding favours
Whether you’re DIY-ing your favours or ordering them, make sure they’re all packed and ready.
- Contact those giving speeches
Make sure you inform those you’ve chosen to give a toast or speech during your wedding and let them know how long you’d prefer the speech to be as well.
- Finalise the order of event
Sort out any foreseeable hiccups and send out the finalized copy to all who are directly involved in the wedding planning.
- Print menu cards or programme cards
Some venues or caterers will prepare a menu card for you so do check with them.
- Purchase the rings
This will allow you time for resizing and engraving.
One month before
- Contact vendors again
Check to see if everything is according to plan and raise any questions you may have. Set up also their arrival and set up time on the wedding day.
- Update your RSVP list
Start contacting people who have yet to respond.
- Assign seating
This can be very time consuming so it is best to do it together with your partner. Draw a layout of the seating plan and write names of guests on sticky notes so that you can move them around without rewriting.
Week before wedding
- Delegate small wedding day tasks
Choose friends and family who can carry out tasks such as handing out last payments, being in charge of gifts or point of contact for vendors on the wedding day.
- Pick up your dress
- Contact your photographer and videographer
Let them know which moments you would like captured and the important people you’d like to have in your photographs